Joseph-Armand Bombardier Canada Graduate Scholarships-Doctoral (CGS D) and SSHRC Doctoral Fellowships
The Social Science and Humanities Research Council (SSHRC) offers two streams of awards through one application. Joseph-Armand Bombardier Canada Graduate Scholarships-Doctoral (CGS D) and SSHRC Fellowships provide financial support to high calibre scholars who are engaged in a doctoral program in the social sciences or humanities. The CGS D will be offered to the top-ranked applicants and the next tier of meritorious applicants will be offered a Fellowship.
- CGS D: $35,000 a year for 3 years
- Fellowship: $20,000 a year for 1 to 4 years
Timelines and Deadlines
- Early September - SSHRC opens web-based Application
- October - Graduate Program Deadlines close. Deadlines vary among Graduate programs.
- November 1st - SGPS Deadline for Graduate Programs to submit ranked recommendations.
- Early November - SGPS Selection Committee convenes
- January 9th - Agency Deadline
- By May 1st - Results released to students and universities
How to Apply:
Administering the SSHRC Doctoral Fellowship Competition
Coordinating the Collection of Applications
- After consultation with your Graduate Chair, set your graduate program deadline and publicize this to your students. Leave enough time for your graduate committee to do its work i.e. review and rank before final submission to SGPS.
- After the application deadline, set up all applications in your cohort in the tracking record in the External Funding Portfolio and complete all required fields in the Maintain Applications page of Program Assessment.
- Verify all applications for eligibility and completeness.
To qualify to apply the student must:
be a citizen or permanent resident of Canada;
be applying for support to pursue your first PhD (or equivalent);
be pursuing doctoral studies in the social sciences or humanities;
not have already received a scholarship or fellowship from SSHRC, NSERC or CIHR to undertake or complete a doctoral degree or combined MA/PhD; and
not be applying in the same academic year to NSERC or CIHR.
Combined MA/PhD, Fast-track and Direct-Entry PhD Programs
- If a current undergraduate student is proposing to undertake a direct-entry doctoral program next year, he/she may apply for scholarship support in the CGS Master’s Awards competition
- If a current graduate student in a combined MA/PhD, fast-track or direct-entry PhD program has not completed more than 12 months of graduate-level study by Dec 31st (by the end of the term in which they are preparing the application), he/she may apply for scholarship support in the CGS Master’s Awards competition
- If a current undergraduate student is proposing to undertake a direct-entry doctoral program next year at a foreign institution, he/she must apply for scholarship support in the SSHRC Doctoral Awards competition
Combined Undergraduate/Graduate Doctoral Programs
Time in Program Eligibility
Depending on the time the applicant has already spent, if any, in graduate studies, you calculate the eligibility average in one of two ways:
“Last 10. Credit Course Average” corresponds to the SSHRC Doctoral calculation average description for those students who:
at the time of application, are in final year of undergraduate degree program or up to term 6 of graduate studies. Use the most recent 10.0 course credits or equivalent completed as of August 31st of the year of application
“Grad-Level Course Only Average” corresponds to the SSHRC Doctoral calculation average description for those students who:
at the time of application, are in term 7 or later of graduate studies. Use only completed graduate-level grades as of August 31st of the year of application
Doctoral Awards proposals may involve any disciplines, thematic areas, approaches or subject areas eligible for SSHRC funding but must meet the following two criteria:
The proposed research or related activities must be primarily in the social sciences and humanities, aligned with SSHRC’s mandate.
The intended outcome of the research must primarily be to add to our understanding and knowledge of individuals, groups and societies—what we think, how we live, and how we interact with each other and the world around us.
Applicants working in research areas where boundaries overlap between SSHRC and CIHR or SSHRC and NSERC are advised to state clearly in the application why they believe their proposals are appropriate for support by SSHRC.
Research that is primarily intended to improve and/or increase knowledge of health, health care and health-care systems in Canada or internationally now falls under the CIHR mandate.
Applicants must contact Council staff well in advance of submitting an application, if they have any questions regarding subject matter eligibility to email@example.com
. Upon receipt of a draft research proposal, staff will immediately notify applicants that an eligibility review will be conducted.
Complete guidelines on selecting the appropriate federal granting agency are available at www.science.gc.ca
SSHRC does not permit appeals on grounds of subject matter eligibility
Choice of Multi-disciplinary Committee
|Committee 1 (7521)
||Fine arts; Literature (all types)
|Committee 2 (7522)
||Classical Archaeology; Classics; Classical and Dead Languages; History; Mediaeval Studies; Philosophy; Religious Studies
|Committee 3 (7523)
||Anthropology; Archaeology (except Classical Archaeology); Archival Science; Communications and Media Studies; Criminology; Demography; Folklore; Geography; Library and Information Science; Sociology; Urban and Regional Studies; Environmental Studies
|Committee 4 (7524)
||Education; Linguistics; Psychology; Social Work
|Committee 5 (7525)
||Economics; Industrial Relations; Law; Management, Business, Administrative Studies; Political Science
If the main discipline is Women's Studies, the choice of committee is based on the primary aspect of the applicant’s research in the field. For example, if the research involves women's literature, Committee 1 should be chosen.
If the main discipline is Interdisciplinary Studies, the committee choice is based on the most prevalent discipline among those related to the research. For example, if the research involves history and sociology, but it is less focused on history and more focused on sociology, Committee 3 should be chosen.
Scholarship Review Committee
- Convene your program’s graduate committee to review and rank each complete and eligible application.
A two-stage ranking process may be necessary in graduate programs and departments involved in interdisciplinary research which will be reflected in the choice of committee codes of the applications to be ranked, which may span more than one SSHRC discipline group as defined in the Doctoral Awards Selection Committees chart. (e.g. Psychology applications may fall into Committee 4 and Committee 5 depending on the research)
Stage 1 Review and Ranking, if necessary:
Graduate Program Coordinator will divide the applications into pools defined by the committee discipline code chosen by the students in their applications, regardless of current level of study.
The Graduate Chair will split the committee into discipline teams to do an initial review and ranking of applications by SSHRC discipline group.
During initial review, team members also verify the accuracy of the committee code chosen by the students.
Teams rank their applications .
Review and Ranking (Stage 2, if Stage 1 in play)
ESC will divide applications into two pools:
The Graduate Chair will instruct the committee members to rank all applications in each pool
If Stage 1 Review and Ranking occurred, those rankings will be shared with all members in a final meeting and compared to the Stage 2 rankings to ensure that all applications with research that spans more than one SSHRC discipline group are given equal consideration
- For the Doctoral Awards competition, SSHRC does not provide weighted selection criteria. Departmental committee members should consider and weigh each component of the application as they see fit when evaluating applications. It is appropriate to take into account the stage at which an applicant is in their program.
- Members are asked to identify letters of appraisal that need revising and bring them to the attention of the Graduate Chair and the ESC for follow-up by the SGPS submission deadline.
- Graduate Program Coordinator enters all final ranks and corresponding pool numbers into Student Center for the applications that will be recommended to SGPS
Preparing the Applications for Submission to SGPS
Remove any staples and sticky notes.
Do not submit SSHRC applications to SGPS in file folders.
Documents in each application should appear in the following order:
Doctoral Award application, completed, printed and signed
- Program of study (max. 2 pages)
- Bibliography/citations (max. 5 pages)
- Research contributions page (if applicable, max. 1 page)
- Allowable inclusions (if applicable, max. 1/2 page)
- official letter to confirm part-time study and/or leave of absence (if applicable, max. 1 page)
- Western academic record
- All non-Western undergraduate transcripts
- All non-Western graduate level transcripts
- Two (2) completed Letters of Appraisal in sealed envelopes
- Departmental Appraisal
- Consent to Disclosure of Personal Information
- Application Checklist
Submit the Applications to SGPS
Complete the PS tracking record for each applicant in your cohort. Status all applicants appropriately i.e. Cancelled, Not Eligible, Recommended or Not Recommended. No applicant should remain in NEW status by start of the 100% Accuracy deadline period. Status reminders:
Cancelled means that the entry of the application in Student Center was an error
Not Eligible means that you have deemed the applicant to be not eligible for competition. ESC’s must communicate the reason to the applicant prior to entering the status into Student Center
Recommended means that the application is eligible, complete, has gone through committee for ranking and/or review and will go forward to SGPS for further competition. This status will generate an auto-email message to the student.
Not Recommended means that the application is eligible, complete, has gone to committee for ranking and/or review and has been ruled as not recommended for further competition by the graduate program or departmental committee. This status will generate an auto-email to the student.
Administering the SSHRC Results
Announcement of Results
- Individual notification letters are sent from SSHRC to all applicants. The School of Graduate and Postdoctoral Studies (SGPS) notifies all Western candidates with applications in the national competition of their individual result.
- The results are made available to select Western staff and faculty with secure access on the SGPS GradNet.
Viewing Results in GradNet
- Access the School of Graduate and Postdoctoral Studies (SGPS) GradNet.
- Log in using your Western personal computer account information.*
- Under the Launch Menu, select External Scholarships, then the criteria you would like to view (e.g. competition, aid year, cohort)
- *If you have any difficulty accessing the information, please contact Tom Broniewicz (SGPS).
- Each entry on the results listing has been identified by certain descriptors where applicable: the name of the student, the student number, the student’s home faculty and program, the competition result, the type of award offered, the maximum value of the award and the duration of months
Viewing Results in Student Center
(External Scholarship Coordinators only)
- Access the Student Center
- Access Financial Aid > Awards > External Funding > External Assessment
- Select the criteria you would like to view (e.g. competition, aid year, cohort)
- Select "Populate Students"
Activation of the Award
Students can accept or refuse their award with SSHRC and Western, by following these steps:
- Email the Council at firstname.lastname@example.org specifying the start date of your award and, if you know it, the university and department of tenure or specify your reasons for refusing the award (e.g., employment, acceptance of another award).
- While SSHRC instructions indicate that you are to return Payment Activation - Form 1, Part I to the School of Graduate and Postdoctoral Studies you must instead activate your SSHRC with SGPS by accessing Student Center.
- Select `Self Service' from the main menu, then 'Campus Finances'.
- Select 'My External Scholarships' and follow the activate/decline steps for your SSHRC award.
- Complete Payment Activation - Form 1, Part II and along with a copy of your notice of award, return it to SGPS. SGPS will forward Form 1, Part II to SSHRC attesting to your full-time registration status.
Publicizing the Results
- Every year SSHRC asked that universities keep the results of the scholarship and fellowship competitions confidential until the government makes the annual funding announcement.
SSHRC Annual Progress Report: Form
- Deadline for student to complete is one month prior to the end of each 12 month period that they hold that scholarship: August 1, December 1, April 1 (depending on the start date of the scholarship)
All information updated September 6, 2014.