Joseph-Armand Bombardier Canada Graduate Scholarships-Doctoral (CGS D) and SSHRC Doctoral Fellowships
The Social Science and Humanities Research Council (SSHRC) offers two streams of awards through one application. Joseph-Armand Bombardier Canada Graduate Scholarships-Doctoral (CGS D) and SSHRC Fellowships provide financial support to high calibre scholars who are engaged in a doctoral program in the social sciences or humanities. The CGS D will be offered to the top-ranked applicants and the next tier of meritorious applicants will be offered a Fellowship.
- CGS D: $35,000 a year for 3 years
- Fellowship: $20,000 a year for 1 to 4 years
Timeline and Deadlines
- September – SSHRC opens web-based Application
- October – Graduate Program Deadlines close. Deadlines vary among Graduate Programs.
- November 15th – SGPS Deadline for Graduate Programs to submit ranked and recommended applications
- Late November/Early December – SGPS Selection Committee Convenes
- January 9th – Agency Deadline
- April – Results released to students and universities
- Online Application
- Supporting Forms and Documents
- Consent to Disclosure of Personal Information
- Letter of Appraisal - Two are required. The acceptable method for receiving a completed and signed appraisal letter in the program is in a sealed envelope with the referee signing over the seal. If a program chooses to accept a Letter of Appraisal in a scanned or faxed format, it must only be on an exceptional basis and must be with the applicant’s knowledge (i.e. the referee is overseas and the en route Letter won’t arrive on time) as it is not in keeping with the application guidelines. As SSHRC is not currently set up to authenticate digital signatures (i.e. those which are not scanned or faxed ink signatures, but appear to resemble a digital stamp), SSHRC will not accept them, and therefore neither will SGPS.
- Departmental Appraisal - This form must be completed by the Graduate Chair (or designate) and included with a recommended application to SGPS. If the Graduate Chair is also providing a Letter of Appraisal, the form must be completed by his/her designate.
- SSHRC requires official or certified copies of transcripts from each university attended or currently attending, regardless of the length of time spent at each institution, including the Western transcript). Update Nov.7th 2014: Clarification - SGPS can provide the Western transcripts for applications that will be forwarded to the national competition.
- With regards to an exchange year abroad, and the grades from the foreign institution have been transferred to, and are appearing on, the home university transcript, the foreign institution's transcript is not required.
Administering the SSHRC Doctoral Awards Competition
Coordinating the Collection of Applications
- After consultation with your Graduate Chair, set your graduate program deadline and publicize this to your students. Leave enough time for your graduate committee to do its work i.e. review and rank before final submission to SGPS.
- After the application deadline, set up all applications in your cohort in the tracking record in the External Funding Portfolio and complete all required fields in the Maintain Applications page of Program Assessment.
- Verify all applications for eligibility and completeness.
- Important Note: In the Academic Background section, applicants are asked to provide their degree infromation as follows - "Beginning with your highest degree, list up to 5 degrees. The highest degree will print first and all others in reverse chronological order, based on start date."
- To qualify to apply the student must:
be a citizen or permanent resident of Canada;
be applying for support to pursue your first PhD (or equivalent);
be pursuing doctoral studies in the social sciences or humanities;
not have already received a scholarship or fellowship from SSHRC, NSERC or CIHR to undertake or complete a doctoral degree or combined MA/PhD; and
not be applying in the same academic year to NSERC or CIHR.
Combined MA/PhD, Fast-track and Direct-Entry PhD Programs
- If a current undergraduate student is proposing to undertake a direct-entry doctoral program next year, he/she may apply for scholarship support in the CGS Master’s Awards competition
- If a current graduate student in a combined MA/PhD, fast-track or direct-entry PhD program has not completed more than 12 months of graduate-level study by Dec 31st (by the end of the term in which they are preparing the application), he/she may apply for scholarship support in the CGS Master’s Awards competition
- If a current undergraduate student is proposing to undertake a direct-entry doctoral program next year at a foreign institution, he/she must apply for scholarship support in the SSHRC Doctoral Awards competition
Combined Undergraduate/Graduate Doctoral Programs
Time in Program Eligibility
- The following table shows the periods of support applicable to students at different stages of doctoral (or equivalent) study.
|Number of months completed by December 31 of the year of application
||Joseph-Armand Bombardier CGS Doctoral Scholarship
||SSHRC Doctoral Fellowship
|Applicants who will have completed between 0 and 4 months
||36 months of funding
||48 months of funding
|Applicants who will have completed between 5 and 16 months
||36 months of funding
||36 months of funding
|Applicants who will have completed between 17 and 28 months
||24 months of funding
|Applicants who will have completed between 29 and 40 months
||12 months of funding
|Applicants who will have completed 41 months or more
- Special Notes:
All previous studies counted towards the graduate degree for which funding is requested will be included in the evaluation of eligibility
Two months of part-time study equal one month of full-time study
For applicants registered in a combined MA/PhD degree program, the first 12 months of the combined program will not be included in the evaluation of eligibility.
Depending on the time the applicant has already spent, if any, in graduate studies, you calculate the eligibility average in one of two ways:
“Last 10. Credit Course Average” corresponds to students who, at the time of application, are in final year of undergraduate degree program or in up to term 6 of graduate studies. Use the most recent 10.0 course credits or equivalent completed as of August 31st of the year of application
“Grad-Level Course Only Average” corresponds to students who, at the time of application, are in term 7 or more of graduate studies. Use only completed graduate-level grades as of August 31st of the year of application
- Doctoral Awards proposals may involve any disciplines, thematic areas, approaches or subject areas eligible for SSHRC funding but must meet the following two criteria:
The proposed research or related activities must be primarily in the social sciences and humanities, aligned with SSHRC’s mandate.
The intended outcome of the research must primarily be to add to our understanding and knowledge of individuals, groups and societies—what we think, how we live, and how we interact with each other and the world around us.
Applicants working in research areas where boundaries overlap between SSHRC and CIHR or SSHRC and NSERC are advised to state clearly in the application why they believe their proposals are appropriate for support by SSHRC.
Research that is primarily intended to improve and/or increase knowledge of health, health care and health-care systems in Canada or internationally now falls under the CIHR mandate.
Applicants must contact Council staff well in advance of submitting an application, if they have any questions regarding subject matter eligibility to firstname.lastname@example.org
. Upon receipt of a draft research proposal, staff will immediately notify applicants that an eligibility review will be conducted.
Complete guidelines on selecting the appropriate federal granting agency are available at www.science.gc.ca
SSHRC does not permit appeals on grounds of subject matter eligibility.
Choice of Multi-disciplinary Committee
|Committee 1 (7521)
||Fine arts; Literature (all types)
|Committee 2 (7522)
||Classical Archaeology; Classics; Classical and Dead Languages; History; Mediaeval Studies; Philosophy; Religious Studies
|Committee 3 (7523)
||Anthropology; Archaeology (except Classical Archaeology); Archival Science; Communications and Media Studies; Criminology; Demography; Folklore; Geography; Library and Information Science; Sociology; Urban and Regional Studies; Environmental Studies
|Committee 4 (7524)
||Education; Linguistics; Psychology; Social Work
|Committee 5 (7525)
||Economics; Industrial Relations; Law; Management, Business, Administrative Studies; Political Science
- If the main discipline is Women's Studies, the choice of committee is based on the primary aspect of the applicant’s research in the field. For example, if the research involves women's literature, Committee 1 should be chosen.
- If the main discipline is Interdisciplinary Studies, the committee choice is based on the most prevalent discipline among those related to the research. For example, if the research involves history and sociology, but it is less focused on history and more focused on sociology, Committee 3 should be chosen.
Scholarship Review Committee
- Convene your program’s graduate committee to review and rank each complete and eligible application.
- A two-stage ranking process may be necessary in graduate programs and departments involved in interdisciplinary research which will be reflected in the choice of committee codes of the applications to be ranked, which may span more than one SSHRC discipline group as defined in the Doctoral Awards Selection Committees chart. (e.g. Psychology applications may fall into Committee 4 and Committee 5 depending on the research)
Review and Ranking:
Divide the applications into pools defined by the committee discipline code chosen by the students in their applications (e.g. Linguistics and French Literature), regardless of current level of study.
Subdivide applications int two pools:current Master's applicants and current Doctoral applicants
Review and rank applications.
During review, verify the accuracy of the committee codes chosen by the students. Ensure that all applications with research that spans more than one discipline group are given equal consideration
- For the Doctoral Awards competition, SSHRC does not provide weighted selection criteria. Departmental committee members should consider and weigh each component of the application as they see fit when evaluating applications. It is appropriate to take into account the stage at which an applicant is in their program.
- Identify letters of appraisal that need revising and bring them to the attention of the Graduate Chair for follow-up before the SGPS submission deadline.
- Provide the Graduate Program Coordinator with the review results i.e. rankings and recommendations.
Preparing the Applications for Submission to SGPS
- Remove any staples and sticky notes.
- Do not submit SSHRC applications to SGPS in file folders.
- Documents in each application should appear in the following order:
Doctoral Award application, completed, printed and signed (applications with the large watermark "Please Verify" printed across first page will not be accepted)
- Program of study (max. 2 pages)
- Bibliography/citations (max. 5 pages)
- Research contributions page (if applicable, max. 1 page)
- Allowable inclusions (if applicable, max. 1/2 page). All attachments must follow SSHRC's format rules.
- Official letter to confirm part-time study and/or leave of absence, if applicable (max. 1 page confirmation on department letterhead, may be signed by Graduate Program Coordinator)
- Transcripts from all universities attended. A Western Academic Record may be used if the applicant has not provided an official Western transcript with their application. Certified English translations of foreign language transcripts are acceptable.
- Two (2) completed Letters of Appraisal
- Departmental Appraisal
- Consent to Disclosure of Personal Information
- Application Checklist
Submit the Applications to SGPS
Complete the PS tracking record for each applicant in your cohort. Status all applicants appropriately i.e. Cancelled, Not Eligible, Recommended or Not Recommended. No applicant should remain in NEW status by start of the 100% Accuracy deadline period. Status reminders:
Cancelled means that the entry of the application in Student Center was an error
Not Eligible means you have determined that the applicant is ineligible for competition.It is the responsibility of the Graduate Program to communicate the reason to the applicant prior to entering the status into Student Center
Recommended means that the application is eligible, complete, has been adjudicated in committee and will go forward to SGPS for further competition. This status will generate an auto-notification to the student.
Not Recommended means that the application is eligible, complete, has been adjudicated in committee and will not go forward to SGPS for further competition. This status will generate an auto-notification to the student.
Administering the SSHRC Results
Announcement of Results
- Individual notification letters are sent from SSHRC to all applicants. The School of Graduate and Postdoctoral Studies (SGPS) notifies all Western candidates with applications in the national competition of their individual result.
- The results are made available to select Western staff and faculty with secure access on the SGPS GradNet.
Viewing Results in GradNet
- Access the School of Graduate and Postdoctoral Studies (SGPS) GradNet.
- Log in using your Western personal computer account information.*
- Under the Launch Menu, select External Scholarships, then the criteria you would like to view (e.g. competition, aid year, cohort)
- *If you have any difficulty accessing the information, please contact Tom Broniewicz (SGPS).
- Each entry on the results listing has been identified by certain descriptors where applicable: the name of the student, the student number, the student’s home faculty and program, the competition result, the type of award offered, the maximum value of the award and the duration of months
Viewing Results in Student Center
- Access the Student Center
- Access Financial Aid > Awards > External Funding > External Assessment
- Select the criteria you would like to view (e.g. competition, aid year, cohort)
- Select "Populate Students"
Activation of the Award
Students can accept or refuse their award with SSHRC and Western, by following these steps:
- Email the Council at email@example.com specifying the start date of your award and, if you know it, the university and department of tenure or specify your reasons for refusing the award (e.g., employment, acceptance of another award).
- While SSHRC instructions indicate that you are to return Payment Activation - Form 1, Part I to the School of Graduate and Postdoctoral Studies you must instead activate your SSHRC with SGPS by accessing Student Center.
- Select `Self Service' from the main menu, then 'Campus Finances'.
- Select 'My External Scholarships' and follow the activate/decline steps for your SSHRC award.
- Complete Payment Activation - Form 1, Part II and along with a copy of your notice of award, return it to SGPS. SGPS will forward Form 1, Part II to SSHRC attesting to your full-time registration status.
Publicizing the Results
- Every year SSHRC asked that universities keep the results of the scholarship and fellowship competitions confidential until the government makes the annual funding announcement.
SSHRC Annual Progress Report: Form
- Deadline for student to complete is one month prior to the end of each 12 month period that they hold that scholarship: August 1, December 1, April 1 (depending on the start date of the scholarship)
All information updated September 6, 2014.