Canada Graduate Scholarships - Master's (CGSM)
The objective of the Canada Graduate Scholarships - Master’s Program (CGSM) is to help develop research skills and assist in the training of highly qualified personnel by supporting students who demonstrate a high standard of achievement in undergraduate and early graduate studies. The CGS M Program supports 2,500 students annually in all disciplines and is administered jointly by Canada’s three federal granting agencies. Successful applicants will win one of the following awards depending on the focus of the research proposed:
- CIHR – Frederick Banting and Charles Best Canada Graduate Scholarship
- NSERC – Alexander Graham Bell Canada Graduate Scholarship
- SSHRC – Joseph-Armand Bombardier Canada Graduate Scholarship
- $17,500 for 12 months, non-renewable
How to Apply: Online Application
Western is listed as “The University of Western Ontario” in the Research Portal options for Primary Affiliation and Proposed Host Organization. Up to 5 universities may be identified as Proposed Host Organizations by an applicant.
Application Helpful Hints
- The choice of Field of Research determines what appears in the Department/Division drop-down selection field in the Proposed Host Organization section.
- The start date of graduate program is always the 1st of September, January or May and the end date of a graduate program is always the 31st of August, December, or April.
- The number of months of full-time study completed by December 31st is normally a multiple of 4.
- A Michael Smith Foreign Study Supplement would support a successful applicant for a 3-6 month period of research at an international institution during the tenure of the CGSM.
Entry Instructions for Western as the Proposed Host Organization
Faculty – Enter the title of the Faculty that houses your proposed graduate program exactly as it appears in the list below:
- Faculty of Arts and Humanities
- Don Wright Faculty of Music
- Faculty of Education
- Faculty of Engineering
- Faculty of Health Sciences
- Faculty of Information and Media Studies
- Faculty of Law
- Ivey School of Business
- Schulich School of Medicine and Dentistry
- Faculty of Science
- Faculty of Social Science
- Brescia University College
- Huron University College
- King’s University College
Department/Division – Select the option that matches the name of your proposed graduate program at Western. To eliminate any confusion:
- Biomedical Engineering is housed in the Faculty of Engineering.
- Neurosciences is housed in the Schulich School of Medicine and Dentistry
- Centre for the Study of Theory and Criticism is housed in the Faculty of Social Science
- Women’s Studies and Feminist Research is housed in the Faculty of Arts and Humanities
- Division of Food and Nutritional Sciences is housed in Brescia University College
- Faculty of Theology is housed in Huron University College
- School of Social Work is housed in King’s University College
- Schools of Communication Science and Disorders, Occupational Therapy and Physical Therapy are housed in the Faculty of Health Sciences
Timelines and Deadlines
- September 2013 – Online Application is available in the Research Portal
- December 1st - Application Deadline
- December through March – University Adjudication Period
- Results Posted in Research Portal – April 1st
- Western University has a CGS M allocation indicating the number of students to whom SGPS can award scholarships; these allocations are divided by broad fields of study: health, natural sciences and/or engineering and social sciences and/or humanities.
- A preliminary review and ranking of applications will take place in the graduate programs during December and January. Graduate programs will each adjudicate files of students who identified them as proposed hosts.
- The SGPS-CGSM Selection Committee will convene February to begin the adjudication of ranked applications and the selection of recipients.
- Results will be posted by all universities to the Research Portal on April 1st.
The Administrative Process at Western
To complete the administrative review phase for the CGSM Competition, you will require access to:
- The agency Research Portal for access to all CGSM Applications
- Western’s External Scholarship Portfolio in Student Center to track your CGSM Applications
- A Graduate Program Detail Report (Excel) of your CGSM Applications (which includes those that do not yet appear in the Tracking Record - the ‘outliers’ with no Western ID)
The Research Portal
- Create an account in the Research Portal https://portal-portail.nserc-crsng.gc.ca/s/login.aspx using your Western email address
- Notify SGPS when your account has been created by sending a message to firstname.lastname@example.org
- You will be assigned Scholarship Liaison Officer (SLO) Assistant access and receive an automated email from the Research Portal confirming that your access is open.
- Save all of your PDF applications to a secure repository for you and your committee’s internal use only
- Must be a Canadian citizen or permanent resident of Canada
- Must be enrolled in, or intend to apply for full-time admission to an eligible graduate program at the master’s or doctoral level
- Must have completed, as of December 31 of the year of application, between zero and 12 months of full-time studies (or full-time equivalent) in:
- the master’s program for which the applicant is requesting funding; or
- the doctoral program for which the applicant is requesting funding if admitted into a doctoral program directly from the bachelor’s program (never registered in a master’s program, or registered in a combined Master’s-PhD program); or
- a master’s program, but are requesting funding for a doctoral program (an example is a student who fast-tracks from a master’s to a doctoral program within 12 months of starting the Master’s program and is seeking funding for the first 12 months of the doctoral program); and
- Must not have previously held a CGS M
- Must have achieved an 80.0% in each of the last two completed years of study (full-time equivalent if there is part-time study included. For every application listed on your Detail Report, calculate the two (2) eligibility averages.
Refer to the Eligibility criteria here for more detail: http://www.nserc-crsng.gc.ca/Students-Etudiants/PG-CS/CGSM-BESCM_eng.asp
The Detail Report
SGPS will provide every Graduate Chair and Assistant with their own program’s Detail Report. This is a full listing (Excel) of a program’s CGSM applications, and includes applications that appear in the Tracking Record as well as ‘outliers’ or those that don’t appear because no Western ID# yet exists for them. The ‘outliers’ are students who have identified Western in their CGSM Application as their destination of choice (or one of them) for graduate study and therefore this group is a key recruitment focus. All applications on your Detail Report must be included in your program’s assessment and adjudication process and ALL must be treated equally and fairly throughout the process.
The External Funding Portfolio
Maintain your applications in the Tracking Record on the Program Assessment page. You can locate it using the following path: Main Menu > Financial Aid > Awards > Graduate External Funding > Program Assessment.
SGPS uploaded all CGSM Applications, which are linked to existing Western IDs, to the Tracking Record in NEW status. The applications that appear in your Tracking Record cohorts(s) may include your registered students, your enrolled students on leave, former students and students who have applied to Western in the past. You will likely be working with an ‘outlier’ cohort of applications for students with no previous affiliation with Western. Remember that the outliers are identified on your Detail Report.
To access your CGSM Applications in Program Assessment:
Select Maintain Existing Applications and All Students and use the following fields:
- Aid Year = 2015
- Competition = either CIHRM, NSERCM or SSHRCM
- Career always auto-completes to GRAD (if it does not, enter GRAD only)
- Application Cohort = e.g. MEDBIO
Select Populate Students
Maintaining Applications and Which Fields to Use
- Enter the Averages (two are required)
- Enter Proposed Degree Level (a student may be entering directly to a PhD)
- Do NOT enter Committee code or Discipline Code (disregard any default info that may appear in these two columns)
- Enter the Rank and Pool number for each application in the tracking record once you receive the results from your committee
- Status all applicants appropriately i.e. Not Eligible, Recommended or Not Recommended. No applicant should remain in NEW status on January 31st.
- Not Eligible means that you have deemed the applicant to be not eligible for competition. ESC’s must communicate the reason to the applicant prior to entering the status into the tracking record
- Recommended means that the application is eligible, complete, has gone through committee for ranking and/or review and will go forward to SGPS for further competition. This status will generate an auto-email message to the student.
- Not Recommended means that the application is eligible, complete, has gone to committee for ranking and/or review and has been ruled as not recommended for further competition by the graduate program or departmental committee. This status will generate an auto-email to the student.
Monitor your CGSM cohort(s) regularly. As CGSM applicants apply for admission to Western, SGPS will enter applications into the appropriate cohorts. You may see your cohort numbers increase as this happens. Maintain them as outlined above.
DO NOT Cancel or Add applications. Use only the statuses indicated above. If your program feels an application should be removed from your Competition Cohort and/or Detail Report, email email@example.com (cc firstname.lastname@example.org) and we will make the adjustment.
Graduate Program Committee
The merit review of each CGSM application will be carried out by the Graduate Program Committee and must be based on the following evaluation criteria:
- Academic Excellence 50% - as evidenced by information provided on the academic record, content of the CCCV and Reference Assessments (e.g. transcripts, scholarships/awards won and distinctions earned, referee accolades)
- Research Potential 30% - as evidenced by the content of the proposal, content of the CCCV and Reference Assessments (e.g. academic contributions, academic-related work experience, referee accolades)
- Personal Characteristics and Interpersonal Skills 20% - as evidenced by the structure of the proposal, content of the CCCV and Reference Assessments (e.g. communication skills, interpersonal skills, outreach and volunteerism, leadership)
Committee members must rank all applications listed in their graduate program's Detail Report and all applications must be assessed on an equal playing field. Currently registered students are not to be considered more favourably than students who may be applying for admission. Rankings must reflect academic merit. The graduate program must retain the PDF for every application on their Detail Report.
DEADLINE to finalize all tasks and Recommend CGSM Applications to the University Selection Committee is Friday, February 14th 2014.
All information updated January 24, 2014