Many postdoctoral scholars at Western arrive from outside Canada. Navigating immigration requirements, documentation, and Ontario systems can feel complex, particularly while preparing for an academic appointment.

This page provides an overview of key information for postdoctoral scholars who are new to Canada, including work authorization, identification, health coverage, and everyday requirements. It is intended as general guidance and does not replace official government advice.

Immigration and Work Authorization

To work in Canada, foreign nationals must hold valid authorization, typically in the form of a work permit.

Work Permits for Postdoctoral Scholars

Postdoctoral scholars at Western are often eligible for Labour Market Impact Assessment (LMIA)‑exempt work permits. SGPS supports the process by:

• issuing an offer letter
• providing required employment details
• processing the offer of employment number when applicable

Because immigration timelines vary, applicants should begin the process as early as possible.

For case‑specific questions, always consult official Immigration, Refugees and Citizenship Canada (IRCC) guidance.

Social Insurance Number (SIN)

A Social Insurance Number (SIN) is required to receive payment, access benefits, and complete tax reporting in Canada.

All foreign postdoctoral scholars must apply for a SIN after arriving in Canada. Applications are completed in person at a Service Canada office.

You will typically need:

• passport
• valid work permit
• proof of address (for example, a lease or bank document)

Temporary residents are issued a SIN beginning with the number “9,” which expires with the work permit. Your SIN should only be shared with your employer and financial institution.

Health Coverage in Ontario

Ontario Health Insurance Plan (OHIP)

Ontario provides publicly funded health coverage through the Ontario Health Insurance Plan (OHIP). Eligibility depends on immigration status and residency.

If eligible, you must apply for a health card after arriving in Ontario. Each family member requires their own card.

To apply, you will need:

• proof of work authorization
• proof of Ontario residency
• identity documents with photo

Health cards must be presented at medical visits billed through OHIP.

Health Care While Waiting for Coverage

Some postdoctoral scholars may experience a waiting period before OHIP coverage begins. During this time, individuals may rely on:

• private insurance
• short‑term coverage provided through their appointment
• out‑of‑pocket payment for services

Details vary by appointment type and funding source.

Driving and Transportation

Driving With a Foreign Licence

New residents may drive using a valid non‑Ontario licence for a limited period after arrival. Ontario has licence exchange agreements with some countries and jurisdictions.

If you are eligible for exchange, you may be able to obtain an Ontario licence without completing testing. Others may be required to complete written and road tests.

Proof of driving experience and insurance history from your home country can be helpful when applying for an Ontario licence.

Importing Vehicles

Foreign nationals temporarily importing vehicles into Canada must comply with federal requirements. This process may include:

• vehicle admissibility checks
• inspections
• customs documentation
• Ontario registration and insurance

Vehicles imported from outside Canada must meet Canadian safety standards.

Banking and Finances

Most postdoctoral scholars open a Canadian bank account shortly after arrival. Canadian banks offer newcomer programs that may reduce fees during the first year.

You may need:

• passport
• work permit
• proof of address or university affiliation

Canadian income taxes are filed annually. The tax year runs from January 1 to December 31, and the filing deadline is April 30.

Many postdoctoral scholars are required to file a Canadian tax return even if income is exempt under a tax treaty.

Spouses and Dependents

Work Authorization for Spouses or Partners

Spouses or partners of foreign postdoctoral scholars may be eligible for an open work permit, allowing them to work for any employer in Canada.

Eligibility depends on immigration category and work permit type. Open work permits are typically issued for the same duration as the primary work permit.

Study Authorization

Family members wishing to study in Canada may need:

• a study permit, or
• a change in immigration conditions

Requirements vary based on the level and duration of study.

Bringing Pets to Canada

Canada regulates the importation of pets through federal and provincial authorities. Requirements may include:

• vaccination records
• veterinary documentation
• inspections at the border

Pet import rules vary by country of origin and animal type and should be reviewed well in advance of travel.

Getting Help and Support

Immigration and settlement matters are individual and circumstances vary. For general guidance related to postdoctoral appointments at Western:

Mihaela Harmos
Postdoctoral Services Coordinator
School of Graduate and Postdoctoral Studies
mharmos@uwo.ca

For authoritative immigration advice, always consult official Government of Canada resources.