About Us
Program Inquiries
Interested in a particular program? Visit the program website to learn more:
Application Inquiries
Inquiries related to the online application can be directed to SGPS at:
Email: gradapps@uwo.ca
Phone: 519-850-2341
Fax: 519-661-3730
Policy, Regulation, and Procedure Updates
The Graduate Education Council (GEC) serves as a central forum for approving or recommending to Senate, academic policies as determined by Senate, and outlined in the 'Approving Authority Document.'
Proposed changes are first reviewed and developed by the GEC Academic Policy Committee before they are presented to GEC. This Policy Committee, composed of diverse representatives from across the campus, is responsible for reviewing and revising academic policies related to graduate studies (please refer to the Terms of Reference).
Proposed Revisions
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|
Proposed Revisions (Pending Approvals) |
Current Stage |
Next Steps |
| POLICY: Registration 1. Initial Registration
Revised to remove the language that limits deferrals to one term. |
Approved by GEC - May 2, 2023 | Awaiting Senate Policy, September 2024; then Senate October 2024 | |
| POLICY: Admissions 1. General
Revised “accredited” university or college to “recognized”. |
Approved by GEC - Sept. 27, 2023 | Awaiting Senate Policy, September 2024; then Senate, October 2024 |
Previously Approved Changes
Section 1 - General Information
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Date |
Summary of Change(s) |
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April 24, 2019 |
Section 2 - Admissions
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Date |
Summary of Change(s) |
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February 4, 2020 |
Section 3 - Programs
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Date |
Summary of Change(s) |
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|
March 15, 2024 |
Revised regulation to include the Research and Professional Degree program definitions. (Agenda) |
Section 4 - Registration
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Date |
Summary of Change(s) |
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January 23, 2018 |
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November 27, 2018 |
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April 24, 2019 |
Revised Leave of Absence and Internship Leave (Minutes, Agenda) |
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December 3, 2021 |
Flex-time registration option added (Agenda) |
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June 20, 2023 |
Interdisciplinary Combined PhD option added |
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March 15, 2024 |
Proficiency in English updates to test requirements and addition of Duolingo. (Agenda) |
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March 15, 2024 |
There is no longer a “10-hour rule” limiting full-time graduate students to being employed no more than an average of 10 hours per week on campus. (Agenda) |
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March 15, 2024 |
Revised to address the situation of students who go on a leave of absence with outstanding coursework. (Agenda) |
Section 5 - Financial Support
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Date |
Summary of Change(s) |
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|
January 23, 2018 |
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|
May 1, 2022 |
Statements regarding the communication of funding expectations (Agenda) |
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|
June 20, 2023 |
Statement regarding band funding, update to Funding plan schedule, clarity on eligibility requirements to reflect current practices |
Section 6 - Program Design
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Date |
Summary of Change(s) |
|
|
April 25, 2017 |
Created definition for course and milestone (Minutes, Agenda) |
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|
June 2, 2021 |
Course outline update |
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|
March 15, 2024 |
This revision ensures the coursework does not convert to an F grade while the student is on leave. (Agenda) |
|
March 15, 2024 |
Revised name and description to accurately reflect the current practice. (Agenda) |
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|
May 17, 2024 |
Revised name to reflect current best practices and to improve clarity. Revisions also included a statement to explain what is meant by prior equivalent work and other details. (Agenda) |
Section 8 - Thesis
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|
Date |
Summary of Change(s) |
|
|
May 13, 2013 |
Policy, Regulations and Graduate Program Membership (Minutes, Agenda) |
|
|
April 2, 2014 |
Updates to 8.4.4.2 (The Thesis Examination) (Minutes, Agenda) |
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|
April 27, 2016 |
Withholding signatures after defense (Minutes, Agenda) |
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|
February 21, 2017 |
Remote examinations Students who go to Defense without Supervisor Approval (Minutes, Agenda) |
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|
October 25, 2019 |
Updates to 8.3.1 (Thesis Format Guidelines) (Minutes, Agenda) |
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|
February 4, 2020 |
Regulations regarding examiners' reports Pass, Pass conditional upon revisions to thesis, Unacceptable (Minutes, Agenda) |
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|
April 28, 2020 |
Updates to the regulations involving thesis examination locations and the draft copy of the thesis for preliminary evaluation (Minutes, Agenda) |
|
December 9, 2020 |
Review of regulations regarding scholastic offense (Minutes, Agenda) | |
|
May 1, 2022 |
Updates to 8.4.1.1 and 8.5.1.1 regarding in-person and remote examinations |
Section 9 - Professional and Career Engagement
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|
Date |
Summary of Change(s) |
|
|
Februrary 24, 2016 |
Implementation of regulation on professional development (Minutes, Agenda) |
|
April 27, 2018 |
Section 10 - Membership
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Date |
Summary of Change(s) |
|
|
April 24, 2019 |
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|
|
June 20, 2023 |
Retirement, Faculty Members who Leave Western for Reasons Other than Retirement, statement on consideration for potential conflict of interest added |
Section 11 - Supervision
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|
Date |
Summary of Change(s) |
|
|
April 25, 2017 |
Approval of Supervisory Regulations (section 11.02) Approval of Student Regulations (section 11.03) |
|
|
April 24, 2019 |
Section 12 - Assessing Student Progress
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|
Date |
Summary of Change(s) |
|
|
April 27, 2021 |
Approval of draft regulation concerning assessing student progress (Minutes, Agenda) |
Section 15 - Support Services for Students with Disabilities
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|
Date |
Summary of Change(s) |
|
|
April 25, 2017 |
Approval of Draft Regulations for Support Services for Students with Disabilities (Minutes, Agenda) |
