New Students

We understand you may have questions about starting your graduate program at Western. This section will help you get started, as will orientation programs offered by your individual program. We look forward to serving you at this important juncture of your academic and professional pursuits. 

INFORMATION FOR NEW CANADIAN/PERMANENT RESIDENT Students

Can I begin my program in January?

Yes. Western is operating under a mixed model for the current academic year; your program may be a mixture of online and in-person teaching.

Will I be required to provide official/final transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution's Registrar's Office. Please send your electronic transcripts to gradapps@uwo.ca.

Can I defer my admission?

Please consult with your program.

Is there a deadline for the decision to defer?

Please consult with your program.

If I defer, will the conditions in my offer letter be the same as for January 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

INFORMATION FOR NEW INTERNATIONAL STUDENTS

The information in this section is accurate as of November 17, 2020. Some responses are dependent on Immigration, Refugees and Citizenship Canada (IRCC) policies or other government policies over which we have no control and they may change: we will endeavour to update our responses as quickly as possible if they do.

I am currently outside of Canada and do not hold a study permit

New Master's students -- Information Regarding your Academic Program

Can I come to Canada to start a program in January?

Western University's COVID-19 Readiness plan has been approved by the Government of Ontario as of November 17, 2020, allowing eligible students to travel to Canada. You can travel to Canada if you:

  • have a valid study permit or a letter of introduction that shows you were approved for a study permit
  • have a valid letter of acceptance from a DLI with a COVID-19 readiness plan approved by its province or territory
  • proof that you have enough money to support yourself

Before you travel, contact the Border Information Service for more information, and review the required steps for travel to Western and mandatory quarantine registration on the International Arrivals website: https://iesc.uwo.ca/internationalarrival2020/

Can I begin my program online in January without a study permit from outside Canada?

It is highly recommended that you have a study permit, have been approved for a study permit, or have applied for a study permit before beginning your studies from outside of Canada. For studies in Canada, even if they are temporarily moved to online due to COVID-19, you must have a valid Study Permit.  Please review the implications of starting online without study permit approval on the IESC FAQ page: https://iesc.uwo.ca/COVID-19-FAQs.html

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you started from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your inability to obtain a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

If parts of my program are not available online, can I postpone the completion of those elements? For how long?

Please consult with your program for the academic details.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

How much of your program you can complete online and count towards a PGWP depends on when you started studying and how long your study program is. Please refer to the IESC FAQ page: https://iesc.uwo.ca/COVID-19-FAQs.html or the IRCC COVID-19 page for international students: https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#pgwp-eligibility

Will I be required to provide official/final transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

If I receive a study permit and travel is possible after January, will I be able to switch from an online to an in-person program?

Yes, assuming that the program is being offered in person on campus. If the program is still being delivered online, but you travel to Canada and are present on campus, the time will count towards a PGWP.

If the program resumes in person but I am not able to get a study permit in time to join my cohort and complete the program, will the program make it possible for me to complete online?

Please consult with your program.

If the program resumes in person but I am denied a study permit, will the program support my completion online?

If your program remains available online after you are denied a study permit, you will be able to complete it. If, however, the in-person program you applied to resumes operation as an in-person program only and you are denied a study permit, the program will not provide online support for your completion.

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you started from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your inability to obtain a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

Can I defer my admission to May/September 2021?

 Please consult with your program.

Is there a deadline for the decision to defer?

 Please consult with your program.

New Doctoral students – Information Regarding your Academic Program

Can I come to Canada to start a program in January?

Western University's COVID-19 Readiness plan has been approved by the Government of Ontario as of November 17, 2020, allowing eligible students to travel to Canada. You can travel to Canada if you:

  • have a valid study permit or a letter of introduction that shows you were approved for a study permit
  • have a valid letter of acceptance from a DLI with a COVID-19 readiness plan approved by its province or territory
  • proof that you have enough money to support yourself

Before you travel, contact the Border Information Service for more information, and review the required steps for travel to Western and mandatory quarantine registration on the International Arrivals website: https://iesc.uwo.ca/internationalarrival2020

Can I begin my program online in January without a study permit from outside Canada?

It is highly recommended that you have a study permit, have been approved for a study permit or have applied for a study permit before beginning your studies from outside of Canada. For studies in Canada, even if they are temporarily moved to online due to COVID-19, you must have a valid Study Permit.  Please review the implications of starting online without study permit approval on the IESC FAQ page: https://iesc.uwo.ca/COVID-19-FAQs.html

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you started from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your inability to obtain a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

If parts of my program are not available online, can I postpone the completion of those elements? For how long?

Please consult with your program for the academic details.

If you have completed all the available online elements of your program and your program has approved a postponement of the in-person elements for study permit-related reasons, you will be allowed to interrupt your program, ideally for no more than a term, until you are able to travel to Canada. You will not pay fees during this time, and you will not accrue time towards a PGWP.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

How much of your program you can complete online and count towards a PGWP depends on when you started studying and how long your study program is. Please refer to the IESC FAQ page: https://iesc.uwo.ca/COVID-19-FAQs.html or the IRCC COVID-19 page for international students: https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#pgwp-eligibility

Will I be required to provide official/final transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

If I receive a study permit and travel is possible after January, will I be able to switch from an online to an in-person program?

Yes, assuming that the program is being offered in person on campus. If the program is still being delivered online, but you travel to Canada and are present on campus, the time will count towards a PGWP.

If the program resumes in person but I am denied a study permit, will the program make it possible for me to complete online?

If the in-person program you applied to resumes operation as an in-person program only and you are denied a study permit, the program will not provide online support for your completion.

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you start from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your failure to qualify for a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

 

Can I defer my admission to May/September 2021?

Please consult with your program.

Is there a deadline for the decision to defer?

Please consult with your program.

New Master’s students – Information Regarding Funding

Will Western honour the funding commitment made in my offer letter if I cannot come to Canada and I begin my program online?

Western is not obliged to honour your funding offer if you cannot meet the conditions of getting a study permit and being on campus.

Please contact your program for clarification regarding the current status of your funding package.

If your funding package is changed because of your inability to meet the original conditions, a new funding letter will be issued to you.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you do not have a study permit and a Canadian Social Insurance Number, you cannot be employed by Western University.

Can I receive scholarship, fellowship, or bursary income?

Yes.

How will Western transfer funds to me overseas?

Western is not able to transfer funds to students overseas. Any funding made available by the program will be put into your University student account. Funds will first be applied to your tuition; any remaining will be available to you after you arrive in Canada and present a valid study permit.

Would I be able to be employed as a Graduate Teaching Assistant (GTA) after arriving on campus?

Yes, subject to the availability of an appropriate GTA position and the constraints of your funding package.

Will my original funding package be re-instated after I arrive in Canada?

Once you arrive in Canada, your original funding offer will be honoured, pro-rated for the time you were not in the country. Example: if you do not arrive until May 2021, you will receive the amount originally promised for the summer term, but will not recoup any funding that was not paid into your student account in the winter term. If you arrive mid- way through the winter term your funding will be pro- rated by the month, e.g. if you arrive on March 17, 2021 you will receive the amount you should normally have received for March and April 2021.

If you have any questions about how this applies to your particular funding package, please contact your program for clarification.

If I defer, will the conditions in my offer letter be the same as for January 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

New Doctoral students – Information Regarding Funding

Will Western honour the funding commitment made in my offer letter if I cannot come to Canada and I begin my program online?

Western is not obliged to honour your funding offer if you cannot meet the conditions of getting a study permit and being on campus.

Western will commit to providing enough funding to meet the cost of your tuition for as long as you are unable to come to Canada due to government- imposed travel restrictions and study permit processing delays. Your program may choose to provide funding in excess of your tuition for this period, please contact them for further information.

Once you arrive in Canada and present a valid study permit, your original funding package will be re-instated, pro-rated from your time of arrival.

If your funding package is changed because of your inability to meet the original conditions, a new funding letter will be issued to you.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you do not have a study permit and a Canadian Social Insurance Number, you cannot be employed by Western University.

Can I receive scholarship, fellowship, or bursary income?

Yes.

How will Western transfer funds to me overseas?

Western is not able to transfer funds to you overseas. Any funding made available to you by your program will be put into your University student account. Funds will first be applied to your tuition account; any remaining will be available to you after you arrive in Canada and present a valid study permit.

Would I be able to be employed as a Graduate Teaching Assistant (GTA) after arriving on campus?

Yes, subject to the availability of an appropriate GTA position and the constraints of your funding package.

Will my original funding package be re-instated after I arrive in Canada?

Once you arrive in Canada, your original funding offer will be honoured, pro-rated for the time you were not in the country. Example: if you do not arrive until May 2021, you will receive the amount originally promised for the summer term, but will not recoup any funding that was not paid into your student account in the winter term. If you arrive mid- way through the winter term your funding will be pro- rated by the month, e.g. if you arrive on March 17, 2021 you will receive the amount you should normally have received for March and April 2021.

If you have any questions about how this applies to your particular funding package, please contact your program for clarification.

If I defer, will the conditions in my offer letter be the same as for January 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

I am currently in Canada and hold a study permit or am able to acquire one

Can I begin my program in January?

Yes. Western is operating under a “mixed model” for the upcoming year: your program may be a mixture of online and in-person teaching.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

Students in Canada on a valid study permit are still eligible for PGWP if their program is moved online due to COVID-19.  If you’re eligible for the post-graduation work permit program, you’ll still be able to get a post-graduation work permit (PGWP) if:

  • your in-person classes in Canada have been moved to an online-only format and you had to begin or will continue your classes online because of COVID-19, or
  • you had to put your studies on hold or study part-time during the winter, spring or summer 2020 semesters because of COVID-19.

https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#pgwp-eligibility

Will I be required to provide official/final transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

Can I defer my admission?

Please consult with your program.

Is there a deadline for the decision to defer?

 Please consult with your program.

If I defer, will the conditions in my offer letter be the same as for January 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you have a study permit and a Canadian Social Insurance Number, you can be employed at Western.

Can I receive scholarship or Graduate Research Assistant (GRA) income?

Yes.

Questions?
If you have questions regarding your graduate application, please email gradapps@uwo.ca.