New Students

We understand you may have questions about starting your graduate program at Western. This section will help you get started, as will orientation programs offered by your individual program. We look forward to serving you at this important juncture of your academic and professional pursuits. 

INFORMATION FOR NEW CANADIAN/PERMANENT RESIDENT Students

Can I begin my program in September?

Yes. Western is operating under a “mixed model” for the upcoming year: your program may be a mixture of online and in-person teaching.

Will I be required to provide official/final transcripts before I can register in the program?

You will be obliged to provide official/final transcripts, but Western can extend the deadline by 90 days to accommodate disruptions in the production of transcripts.

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

Can I defer my admission?

 Please consult with your program.

Is there a deadline for the decision to defer?

 Please consult with your program.

If I defer, will the conditions in my offer letter be the same as for September 2020?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

INFORMATION FOR NEW INTERNATIONAL STUDENTS

The information in this section is accurate as of June 16, 2020. Some responses are dependent on Immigration, Refugees and Citizenship Canada (IRCC) policies or other government policies over which we have no control and they may change: we will endeavour to update our responses as quickly as possible if they do. 

I am currently outside of Canada and do not hold a study permit

New Master’s students – Information Regarding your Academic Program

Can I come to Canada to start a program in September?

Only students with a study permit approved before March 18 are currently eligible to enter Canada to begin a program of study.

Can I begin my program online in September without a study permit?

Yes. The program you are expecting to begin in September can clarify how much and which elements of the program will be available online.

Although it is not required, it is highly recommended that you have a study permit approval, or a valid study permit, before beginning your studies, even if studying online and outside of Canada. Please review the implications of starting online without study permit approval on the IESC FAQ page: https://iesc.uwo.ca/COVID-19-FAQs.html

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you started from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your inability to obtain a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

If parts of my program are not available online, can I postpone the completion of those elements? For how long?

Please consult with your program for the academic details.

If you have completed all the available online elements of your program and your program has approved a postponement of the in-person elements for study permit-related reasons, you will be allowed to interrupt your program, ideally for no more than a term, until you are able to travel to Canada. You will not pay fees during this time, and you will not accrue time towards a PGWP.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

If you have a study permit in hand or were approved for a study permit to commence your program in May or June 2020, and you complete up to 50% of the program online before December 31, 2020, the time will count towards a Postgraduate Work Permit. Online time after December 31, 2020 will not be applied towards the PGWP. If you do not have a study permit in hand or approval for a study permit, any part of the program completed online will not count towards a PGWP.

Will I be required to provide official/final transcripts before I can register in the program?

You will be required to provide official/final transcripts, but Western can extend the deadline by 90 days to accommodate disruptions in the production of transcripts.

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

If I receive a study permit and travel is possible after September, will I be able to switch from an online to an in-person program?

Yes, assuming that the program is being offered in person on campus. If the program is still being delivered online, but you travel to Canada and are present on campus, the time will count towards a PGWP.

If the program resumes in person but I am not able to get a study permit in time to join my cohort and complete the program, will the program make it possible for me to complete online?

Please consult with your program.

If the program resumes in person but I am denied a study permit, will the program support my completion online?

If your program remains available online after you are denied a study permit, you will be able to complete it. If, however, the in-person program you applied to resumes operation as an in-person program only and you are denied a study permit, the program will not provide online support for your completion.

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you started from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your inability to obtain a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

Can I defer my admission to January/May/September 2021?

 Please consult with your program.

Is there a deadline for the decision to defer?

 Please consult with your program.

New Doctoral students – Information Regarding your Academic Program

Can I come to Canada to start a program in September?

Only students with a study permit approved before March 18 are currently eligible to enter Canada to begin a program of study.

Can I begin my program online in September without a study permit?

Yes. Your program can clarify how much and which elements of the program you were accepted to will be available online.

Although it is not required, it is highly recommended that you have a study permit approval, or a valid study permit, before beginning your studies, even if online and outside of Canada. Please review implications of starting online without study permit approval on the IESC FAQ page https://iesc.uwo.ca/COVID-19-FAQs.html

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you start from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your failure to qualify for a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

If parts of my program are not available online, can I postpone the completion of those elements? For how long?

Please consult with your program for the academic details.

If you have completed all the available online elements of your program and your program has approved a postponement of the in-person elements for study permit-related reasons, you will be allowed to interrupt your program, ideally for no more than a term, until you are able to travel to Canada. You will not pay fees during this time, and you will not accrue time towards a PGWP.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

If you have a study permit in hand or were approved for a study permit to commence your program in May or June 2020, and you complete up to 50% of the program online before December 31, 2020, the time will count towards a Postgraduate Work Permit. Online time after December 31, 2020 will not be applied towards the PGWP. If you do not have a study permit in hand or approval for a study permit any part of the program completed online will not count towards a PGWP.

Will I be required to provide official/final transcripts before I can register in the program?

You will be obliged to provide official/final transcripts, but Western can extend the deadline by 90 days to accommodate disruptions in the production of transcripts.

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

If I receive a study permit and travel is possible after September, will I be able to switch from an online to an in-person program?

Yes, assuming that the program is being offered in person on campus. If the program is still being delivered online, but you travel to Canada and are present on campus, the time will count towards a PGWP.

If the program resumes in person but I am denied a study permit, will the program make it possible for me to complete online?

If the in-person program you applied to resumes operation as an in-person program only and you are denied a study permit, the program will not provide online support for your completion.

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you start from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your failure to qualify for a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

Can I defer my admission to January/ May/September 2021?

Please consult with your program.

Is there a deadline for the decision to defer?

Please consult with your program.

New Master’s students – Information Regarding Funding

Will Western honour the funding commitment made in my offer letter if I cannot come to Canada and I begin my program online?

Western is not obliged to honour your funding offer if you cannot meet the conditions of getting a study permit and being on campus.

Please contact your program for clarification regarding the current status of your funding package.

If your funding package is changed because of your inability to meet the original conditions, a new funding letter will be issued to you.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you do not have a study permit and a Canadian Social Insurance Number, you cannot be employed by Western University.

Can I receive scholarship, fellowship, or bursary income?

Yes.

How will Western transfer funds to me overseas?

Western is not able to transfer funds to students overseas. Any funding made available by the program will be put into your University student account. Funds will first be applied to your tuition; any remaining will be available to you after you arrive in Canada and present a valid study permit.

Would I be able to be employed as a Graduate Teaching Assistant (GTA) after arriving on campus?

Yes, subject to the availability of an appropriate GTA position and the constraints of your funding package.

Will my original funding package be re-instated after I arrive in Canada?

Once you arrive in Canada, your original funding offer will be honoured, pro-rated for the time you were not in the country. Example: if you arrive in January 2021, you will receive the amount originally promised for the winter term, but will not recoup any funding that was not paid into your student account in the fall term. If you arrive mid- way through the term your funding will be pro- rated by the month, e.g. if you arrive on November 17, 2020 you will receive the amount you should normally have received for November and December 2020.

If you have any questions about how this applies to your particular funding package, please contact your program for clarification.

If I defer, will the conditions in my offer letter be the same as for September 2020?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

New Doctoral students – Information Regarding Funding

Will Western honour the funding commitment made in my offer letter if I cannot come to Canada and I begin my program online?

Western is not obliged to honour your funding offer if you cannot meet the conditions of getting a study permit and being on campus.

Western will commit to providing enough funding to meet the cost of your tuition for as long as you are unable to come to Canada due to government- imposed travel restrictions and study permit processing delays. Your program may choose to provide funding in excess of your tuition for this period, please contact them for further information.

Once you arrive in Canada and present a valid study permit, your original funding package will be re-instated, pro-rated from your time of arrival.

If your funding package is changed because of your inability to meet the original conditions, a new funding letter will be issued to you.

 

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you do not have a study permit and a Canadian Social Insurance Number, you cannot be employed by Western University.

Can I receive scholarship, fellowship, or bursary income?

Yes.

How will Western transfer funds to me overseas?

Western is not able to transfer funds to you overseas. Any funding made available to you by your program will be put into your University student account. Funds will first be applied to your tuition account; any remaining will be available to you after you arrive in Canada and present a valid study permit.

Would I be able to be employed as a Graduate Teaching Assistant (GTA) after arriving on campus?

Yes, subject to the availability of an appropriate GTA position and the constraints of your funding package.

Will my original funding package be re-instated after I arrive in Canada?

Once you arrive in Canada, your original funding offer will be honoured, pro-rated for the time you were not in the country. Example: if you arrive in January 2021, you will receive the amount originally promised for the winter term, but will not recoup any funding that was not paid into your student account in the fall term. If you arrive mid- way through the term your funding will be pro- rated by the month, e.g. if you arrive on November 17, 2020 you will receive the amount you should normally have received for November and December 2020.

If you have any questions about how this applies to your particular funding package, please contact your program for clarification.

If I defer, will the conditions in my offer letter be the same as for September 2020?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

I am currently in Canada and hold a study permit or am able to acquire one

Can I begin my program in September?

Yes. Western is operating under a “mixed model” for the upcoming year: your program may be a mixture of online and in-person teaching.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

If you have a study permit in hand or were approved for a study permit to commence your program in May or June 2020 and you complete up to 50% of the program online before December 31, 2020, the time will count towards a Postgraduate Work Permit. Online time after December 31, 2020 will not be applied towards the PGWP. If you do not have a study permit in hand or approval for a study permit any part of the program completed online will not count towards a PGWP.

Will I be required to provide official/final transcripts before I can register in the program?

You will be obliged to provide official/final transcripts, but Western can extend the deadline by 90 days to accommodate disruptions in the production of transcripts.

If my institution is providing electronic transcripts, will Western accept them?

An increased number of colleges and universities are providing electronic transcripts. During this time, SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

Can I defer my admission.

Please consult with your program.

Is there a deadline for the decision to defer?

 Please consult with your program.

If I defer, will the conditions in my offer letter be the same as for September 2020?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you have a study permit and a Canadian Social Insurance Number, you can be employed at Western.

Can I receive scholarship or Graduate Research Assistant (GRA) income?

Yes.

 Study Permit Information from Western International

TRAVEL RESTRICTIONS AND QUARANTINE REQUIREMENTS FOR THOSE OUTSIDE OF CANADA

Any student who is planning to travel to London from outside of Canada to begin the fall term should be aware of the mandatory 14-day quarantine and other travel requirements. The quarantine period applies to any traveller from outside of Canada, regardless of their country of citizenship (including Canadian students and Permanent Residents).

Please visit our International Arrival website for important details on immigration and travel, transportation from the airport, quarantine accommodations, health care information and support available to you while in quarantine. You may also email iesc@uwo.ca for assistance.

TRAVEL SUPPORT LETTER REQUEST

Western University is committed to assisting our international students who must enter Canada to complete in-person degree requirements during the fall 2020 term. 

Important information:
  • Current travel restrictions prevent students from entering Canada unless you hold a valid study permit on or before March 18, 2020 or you have been approved for a study permit on or before March 18, 2020. 
  • If your classes for the fall term are all available online and you don’t have an in-person research requirement, we recommend you remain in your home country until travel restrictions change. However, please do apply for your study permit right away if you have not already applied.
If you do intend to enter Canada in order to commence or continue your in-person studies in the fall 2020 term, Western can issue a Travel Support Letter to you. This letter will confirm the need for you to be present on campus for the start of the fall 2020 term.  The form below will validate your eligibility for a Travel Support Letter and if criteria are met, a letter will be issued to you electronically.
  

If you have any questions related to this Letter of Support, please contact Nafisa Gillani, School of Graduate and Postdoctoral Studies at ngillani@uwo.ca.