New Students

We understand you may have questions about starting your graduate program at Western. This section will help you get started, as will orientation events offered by your individual program. We look forward to serving you at this important juncture of your academic and professional pursuits. 

INFORMATION FOR NEW CANADIAN/PERMANENT RESIDENT Students

Can I begin my program in May?

Yes. Western is operating under a mixed model for the current academic year; your program may be a mixture of online and in-person teaching.

Will I be required to provide official transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

SGPS will accept electronic transcripts as official transcripts if they are sent from the institution's Registrar's Office. Please send your electronic transcripts to gradapps@uwo.ca.

Can I defer my admission to a future term?

Please consult with your program.

Is there a deadline for the decision to defer?

Please consult with your program.

If I defer, will the conditions in my offer letter be the same as for May 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

INFORMATION FOR NEW INTERNATIONAL STUDENTS

The information in this section is accurate as of March 3, 2021. Some responses are dependent on Immigration, Refugees and Citizenship Canada (IRCC) policies or other government policies over which we have no control and they may change: we will endeavour to update our responses as quickly as possible if they do. Please visit the International Arrival page for government and university updates related to travel.

I am currently outside of Canada and do not hold a study permit

New Master's students -- Information Regarding your Academic Program

Can international students travel to Western? Will Western support their travel?

As of November 17, 2020, Western's COVID-19 Readiness plan has approval from the Government of Ontario, allowing eligible students to travel to Canada.

If you are an international student who is currently outside of Canada, visit our International Arrival page for more information about mandatory quarantine registration, COVID-19 testing, required steps for travelling to Canada, and other supports and considerations in planning your arrival, including completing a mandatory Quarantine Registration Form prior to travelling.

Can I begin my program online in May without a study permit from outside Canada?

Yes; however, if you are outside of Canada, obtaining a study permit is highly recommended.

Once in-person studies resume, a valid study permit and temporary resident visa (TRV) or electronic travel authorization (eTA) will be necessary to enter Canada and continue studies.

You won’t be able to get a tuition refund for completed terms if you are unable to come to Canada to complete your program in the future. Western University will not be liable for any losses resulting from your failure to qualify for a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

In most scenarios, you must have a study permit. However, you are still eligible for a PGWP if you study online while outside Canada in the following scenarios provided you:

  • are enrolled in a PGWP-eligible program
  • began, or will begin, a program in any semester from summer 2020 to fall 2021, or whose program was already in progress in March 2020
  • have a study permit or approval for a study permit, or applied for a study permit prior to starting their program and are eventually approved
  • meet all other PGWP criteria

If you meet all the above conditions, you can complete 100% of your studies online from outside Canada. Please read more details on IRCC website for PGWP eligibility for international students.

If you have specific immigration questions pertaining to your situation, please contact our International Student Advisors at iesc@uwo.ca or schedule an appointment.

If parts of my program are not available online, can I postpone the completion of those elements? For how long?

Please consult with your program for the academic details.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

For all the details on program requirements and eligibility for students both inside of Canada and outside of Canada, please visit the ‘How your post-graduation work permit (PGWP) eligibility is affected’ section of the IRCC website. https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#pgwp-eligibility 

Will I be required to provide official/final transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

SGPS will accept electronic transcripts as official transcripts if they are sent from the institution's Registrar's Office. Please send your electronic transcripts to gradapps@uwo.ca.

If I receive a study permit and travel is possible after May, will I be able to switch from an online to an in-person program?

Yes, assuming that the program is being offered in person on campus. If the program is still being delivered online, but you travel to Canada and are present on campus, the time will count towards a PGWP.

If the program resumes in person but I am not able to get a study permit in time to join my cohort and complete the program, will the program make it possible for me to complete online?

Please consult with your program.

If the program resumes in person but I am denied a study permit, will the program support my completion online?

If your program remains available online after you are denied a study permit, you will be able to complete it. If, however, the in-person program you applied to resumes operation as an in-person program only and you are denied a study permit, the program will not provide online support for your completion.

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you started from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your inability to obtain a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

Can I defer my admission to
a future term?

 Please consult with your program.

Is there a deadline for the decision to defer?

Please consult with your program.

New Doctoral students – Information Regarding your Academic Program

Can international students travel to Western? Will Western support their travel?

As of November 17, 2020, Western's COVID-19 Readiness plan has approval from the Government of Ontario, allowing eligible students to travel to Canada.

If you are an international student who is currently outside of Canada, visit our International Arrival page for more information about mandatory quarantine registration, COVID-19 testing, required steps for travelling to Canada, and other supports and considerations in planning your arrival, including completing a mandatory Quarantine Registration Form prior to travelling.

Can I begin my program online in May without a study permit from outside Canada?

Yes; however, if you are outside of Canada, obtaining a study permit is highly recommended.

Once in-person studies resume, a valid study permit and temporary resident visa (TRV) or electronic travel authorization (eTA) will be necessary to enter Canada and continue studies.

You won’t be able to get a tuition refund for completed terms if you are unable to come to Canada to complete your program in the future. Western University will not be liable for any losses resulting from your failure to qualify for a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

In most scenarios, you must have a study permit. However, you are still eligible for a PGWP if you study online while outside Canada in the following scenarios provided you:

  • are enrolled in a PGWP-eligible program
  • began, or will begin, a program in any semester from summer 2020 to fall 2021, or whose program was already in progress in March 2020
  • have a study permit or approval for a study permit, or applied for a study permit prior to starting their program and are eventually approved
  • meet all other PGWP criteria

If you meet all the above conditions, you can complete 100% of your studies online from outside Canada. Please read more details on IRCC website for PGWP eligibility for international students.

If you have specific immigration questions pertaining to your situation, please contact our International Student Advisors at iesc@uwo.ca or schedule an appointment.

If parts of my program are not available online, can I postpone the completion of those elements? For how long?

Please consult with your program for the academic details.

If you have completed all the available online elements of your program and your program has approved a postponement of the in-person elements for study permit-related reasons, you will be allowed to interrupt your program, ideally for no more than a term, until you are able to travel to Canada. You will not pay fees during this time, and you will not accrue time towards a PGWP.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

For all the details on program requirements and eligibility for students both inside of Canada and outside of Canada, please visit the ‘How your post-graduation work permit (PGWP) eligibility is affected’ section of the IRCC website. https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#pgwp-eligibility

Will I be required to provide official/final transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

SGPS will accept electronic transcripts as official transcripts if they are sent from the institution's Registrar's Office. Please send your electronic transcripts to gradapps@uwo.ca.

If I receive a study permit and travel is possible after May, will I be able to switch from an online to an in-person program?

Yes, assuming that the program is being offered in person on campus. If the program is still being delivered online, but you travel to Canada and are present on campus, the time will count towards a PGWP.

If the program resumes in person but I am denied a study permit, will the program make it possible for me to complete online?

If the in-person program you applied to resumes operation as an in-person program only and you are denied a study permit, the program will not provide online support for your completion.

If you start your program remotely from outside of Canada and before you receive approval for your study permit, you are not guaranteed future entry into Canada, or subsequent approval for your study permit. This means that you may not be able to finish the program that you start from outside of Canada.

No refunds, other than refunds made in accordance with the general Western University refund policy, will be made in the event that you are unable to obtain a study permit. Western University will not be liable for any losses resulting from your failure to qualify for a study permit, or from your inability to otherwise complete the program due to immigration restrictions.

 

Can I defer my admission to a future term?

Please consult with your program.

Is there a deadline for the decision to defer?

Please consult with your program.

New Master’s students – Information Regarding Funding

Will Western honour the funding commitment made in my offer letter if I cannot come to Canada and I begin my program online?

Western is not obliged to honour your funding offer if you cannot meet the conditions of getting a study permit and being on campus.

Please contact your program for clarification regarding the current status of your funding package.

If your funding package is changed because of your inability to meet the original conditions, a new funding letter will be issued to you.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you do not have a study permit and a Canadian Social Insurance Number, you cannot be employed by Western University. Please refer to the next question for when you arrive in Canada.

Would I be able to be employed as a Graduate Teaching Assistant (GTA) after arriving on campus?

Yes, subject to the availability of an appropriate GTA position and the constraints of your funding package. As long as you have applied for a Canadian Social Insurance Number, you can be employed as a GTA.

How will Western transfer funds to me overseas?

Western is not able to transfer funds to students overseas. Any funding made available by the program will be put into your University student account. Funds will first be applied to your tuition; any remaining will be available to you after you arrive in Canada and present a valid study permit.

Can I receive scholarship, fellowship, or bursary income?

Yes.

Will my original funding package be honoured after I arrive in Canada?

Once you arrive in Canada, your original funding package will be honoured. If you arrive mid-way through the summer term your funding will be pro-rated by the month. Example: if you arrive on July 17, 2021 you will receive the amount you should normally have received for July and August 2021.

If you have any questions about how this applies to your particular funding package, please contact your program for clarification.

If I defer my start date to a future term will the conditions in my offer letter be the same as for May 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

New Doctoral students – Information Regarding Funding

Will Western honour the funding commitment made in my offer letter if I cannot come to Canada and I begin my program online?

Western is not obliged to honour your funding offer if you cannot meet the conditions of getting a study permit and being on campus.

Western will commit to providing enough funding to meet the cost of your tuition for as long as you are unable to come to Canada due to government- imposed travel restrictions and study permit processing delays. Your program may choose to provide funding in excess of your tuition for this period, please contact them for further information.

Once you arrive in Canada and present a valid study permit, your original funding package will be re-instated, pro-rated from your time of arrival.

If your funding package is changed because of your inability to meet the original conditions, a new funding letter will be issued to you.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you do not have a study permit and a Canadian Social Insurance Number, you cannot be employed by Western University.  Please refer to the next question for when you arrive in Canada.

Would I be able to be employed as a Graduate Teaching Assistant (GTA) after arriving on campus?

Yes, subject to the availability of an appropriate GTA position and the constraints of your funding package.  As long as you have applied for a Canadian Social Insurance Number, you can be employed as a GTA.

How will Western transfer funds to me overseas?

Western is not able to transfer funds to you overseas. Any funding made available to you by your program will be put into your University student account. Funds will first be applied to your tuition account; any remaining will be available to you after you arrive in Canada and present a valid study permit.

Can I receive scholarship, fellowship, or bursary income?

Yes.

Will my original funding package be honoured after I arrive in Canada?

Once you arrive in Canada, your original funding package will be honoured. If you arrive mid-way through the summer term your funding will be pro-rated by the month. Example: if you arrive on July 17, 2021 you will receive the amount you should normally have received for July and August 2021.

If you have any questions about how this applies to your particular funding package, please contact your program for clarification.

If I defer my start date to a future term will the conditions in my offer letter be the same as for May 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

I am currently in Canada and hold a study permit or am able to acquire one

Can I begin my program in May?

Yes. Western is operating under a “mixed model” for the upcoming year: your program may be a mixture of online and in-person teaching.

Will the time in an online program count towards a Postgraduate Work Permit (PGWP)?

For all the details on program requirements and eligibility for students both inside of Canada and outside of Canada, please visit the ‘How your post-graduation work permit (PGWP) eligibility is affected’ section of the IRCC website. https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#pgwp-eligibility

Will I be required to provide official/final transcripts before I can register in the program?

Yes, you are required to provide official transcripts, as indicated on your Offer of Admission. Please send transcripts to:
Graduate Admissions
School of Graduate and Postdoctoral Studies
International and Graduate Affairs Building, Room 1N07
Western University
1151 Richmond Street
London, Ontario Canada N6A 3K7

If my institution is providing electronic transcripts, will Western accept them?

SGPS will accept electronic transcripts as official transcripts if they are sent from the institution’s Registrar’s Office. Please send your electronic transcripts to gradapps@uwo.ca.

Can I defer my admission to a future term?

Please consult with your program.

Is there a deadline for the decision to defer?

 Please consult with your program.

If I defer, will the conditions in my offer letter be the same as for May 2021?

The program has the right to change the funding package offered for a subsequent term of entry. Please consult with them for details.

Can I be employed by Western University as a Graduate Teaching Assistant (GTA), for example?

If you have a study permit and a Canadian Social Insurance Number (or have applied for a Social Insurance Number), you can be employed at Western.

Can I receive scholarship or Graduate Fellowship income?

Yes.

Questions?
If you have questions regarding your graduate application, please email gradapps@uwo.ca.