Calendar of Events
Calendar of Events | 2024-2025
September 1, 2024 (Beginning of Fall term)
Fall term officially begins. Since this date does not necessarily coincide with the beginning of classes, students should contact their program for the specific date when courses start.
September 9, 2024
Due date for fall term tuition (first installment).
September 16, 2024
Grade submission deadline for summer term grades for continuing students.
September 30, 2024
Last day to enrol in graduate courses starting in the fall term. Students who are not enroled by this date cannot receive academic credit for the fall term.
Last day to declare an audit for a course starting in the fall term.
Last day to drop a graduate course beginning in the fall term without it appearing on the transcript. Students who drop after this date but before November 1 will receive a WDN on their transcript.
October 15, 2024
Due date for second installment of fall term tuition for those paying in 2 installments.
October 23-25, 2024
Autumn Convocation
October 30, 2024
Last day to provide proof of Permanent Residency to have fall term tuition fees reduced to the domestic rate.
October 31, 2024
Last day to withdraw from a graduate course beginning in the fall term without academic penalty. Students who drop after this date will receive an F on their transcript.
November 4, 2024
Final date for doctoral candidates to complete the preliminary thesis submission to finish the degree within the fall term and be eligible for the February In-Absentia Convocation.
November 25, 2024
Final date for master’s candidates to complete the preliminary thesis submission to finish the degree within the fall term and
November 26, 2024
Recommended deadline to submit to the School of Graduate and Postdoctoral Studies any request for a Change of Registration for the winter term (leave of absence, part-time status, transfer from master’s to doctoral degree, intent to be eligible for TDO status etc.).
Recommended deadline to Apply to Graduate for the February In-Absentia Convocation.
December 16, 2024
Final date for thesis examination for doctoral and master's candidates to complete the degree within the fall term and be eligible for the February In-Absentia Convocation.
December 20, 2024
Grade submission deadline for fall term grades for students wishing to graduate at the February In-Absentia Convocation.
Deadline for doctoral and master's candidates to submit the thesis for examination to SGPS to be eligible for Thesis Defense Only status for the winter term.
Final thesis submission deadline for students wishing to graduate at the February In-Absentia Convocation.
December 31, 2024
Fall term ends.
January 1, 2025 (Beginning of Winter Term)
Winter term officially begins. Since this date does not necessarily coincide with the beginning of classes, students should contact their program for the specific date when courses start.
January 10, 2025
Due date for winter term tuition (first installment).
January 16, 2025
Grade submission deadline for fall term grades for continuing students.
January 29, 2025
Last day to provide proof of Permanent Residency to have winter term tuition fees reduced to the domestic rate.
January 31, 2025
Last day to enrol in graduate courses starting in the winter term. Students who are not enroled by this date cannot receive academic credit for the winter term.
Last day to declare an audit for a course starting in the winter term.
Last day to drop a graduate course beginning in the winter term without it appearing on the transcript. Students who drop after this date but before March 1 will receive a WDN on their transcript.
February 14, 2025
Due date for second installment of winter term tuition for those paying in 2 installments.
February 28, 2025
February In-Absentia Convocation
February 28, 2025
Last day to withdraw from a graduate course beginning in the winter term without academic penalty. Students who drop after this date will receive an F on their transcript.
March 19, 2025
Final date for doctoral candidates to complete the preliminary thesis submission to finish the degree within the winter term and be eligible for the June Convocation.
March 26, 2025
Recommended deadline to submit to the School of Graduate and Postdoctoral Studies any request for a Change of Registration for the summer term (leave of absence, part-time status, transfer from master’s to doctoral degree, intent to be eligible for TDO status etc.).
Recommended deadline to Apply to Graduate for Spring Convocation.
April 2, 2025
Final date for master’s candidates to complete the preliminary thesis submission to finish the degree within the winter term and be eligible for the June Convocation.
April 23, 2025
Final date for thesis examination for doctoral and master's candidates to complete the degree within the winter term and be eligible for the Spring Convocation.
April 30, 2025
Grade submission deadline for winter term grades for students wishing to graduate at Spring Convocation.
April 30, 2025
Deadline for doctoral and master's candidates to submit the thesis for examination to SGPS to be eligible for Thesis Defense Only status for the summer term.
Final thesis submission deadline for students wishing to graduate at the Spring Convocation.
Winter term ends.
May 1, 2025 (Beginning of Summer Term)
Summer term officially begins. Since this date does not necessarily coincide with the beginning of classes, students should contact their program for the specific date when courses start.
May 7, 2025
Due date for summer term tuition (first installment).
May 14, 2025
Grade submission deadline for winter term grades for continuing students.
May 30, 2025
Last day to enrol in graduate courses starting in the summer term. Students who are not enroled by this date cannot receive academic credit for the summer term.
Last day to declare an audit for a course starting in the summer term.
Last day to drop a graduate course beginning in the summer term without it appearing on the transcript. Students who drop after this date but before July 1 will receive a WDN on their transcript.
June 11, 2025
Due date for second installment of summer term tuition for those paying in 2 installments.
June 9-20, 2025
Spring Convocation
June 26, 2025
Last day to provide proof of Permanent Residency to have summer term tuition fees reduced to the domestic rate.
June 30, 2025
Last day to withdraw from a graduate course beginning in the summer term without academic penalty. Students who drop after this date will receive an F on their transcript.
July 18, 2025
Final date for doctoral candidates to complete the preliminary thesis submission to finish the degree within the summer term and be eligible for the October Convocation.
July 24, 2025
Recommended deadline to submit to the School of Graduate and Postdoctoral Studies any request for a Change of Registration for the fall term (leave of absence, part-time status, transfer from master’s to doctoral degree, intent to be eligible for TDO status etc.).
Recommended deadline to Apply to Graduate for Autumn Convocation.
August 1, 2025
Final date for master’s candidates to complete the preliminary thesis submission to finish the degree within the summer term and be eligible for the October Convocation.
August 22, 2025
Final date for thesis examination for doctoral and master's candidates to complete the degree within the summer term and be eligible for the October Convocation.
August 29, 2025
Grade submission deadline for summer term grades for students wishing to graduate at Autumn Convocation.
August 29, 2025
Deadline for doctoral and master's candidates to submit the thesis for examination to SGPS to be eligible for Thesis Defense Only status for the fall term.
Final thesis submission deadline for students wishing to graduate at the Autumn Convocation.
August 31, 2025
Summer term ends.
Personal Information Collection and Use
The University of Western Ontario collects personal information under the authority of the University of Western Ontario Act, 1982, as amended. The information is related directly to and needed by the University for the purposes of recruitment, admission, registration, progression, graduation, administration, and other activities related to its programs. Such information is used to administer and operate academic, athletic, recreational, student development, student employment, financial aid, and other University programs and activities, including residence operations and alumni and development activities and programs, and to determine eligibility for student awards, scholarships and financial support, and administer financial aid and government financial assistance programs.
It is the policy of the University to consider the following information about current and former students to be publicly available and to provide it to third parties upon request:
- student's full name
- Faculty(ies)/Schools in which student is/was enrolled
- degree(s) awarded by Western and date(s) conferred
- academic or other University honors or distinctions
At any time, an individual may request that this information cease to be made publicly available by contacting the Office of the Registrar, in writing.
Personal information may be used for statistical and research purposes by the University, other post-secondary educational institutions, researchers, and the provincial and federal government. The University discloses specific and limited personal information to recognized student organizations for the purposes of administering their programs including membership administration, health plan, elections, and issuing of bus passes. Personal information of students enrolled in an Affiliated University College is shared with the Affiliated University College.
Select information may be shared with third parties, including: award donors; government funding agencies to process financial assistance applications; financial institutions to confirm student enrolment; independent student loan administration companies to process student loan documents; collection agencies for outstanding accounts; municipalities for debts owed by students; and contracted service providers acting on behalf of the University.
Credit card information is transmitted to an independent processing company in order to process payments.
Personal information may be disclosed to third parties in the course of an investigation of misconduct. Information relating to misconduct and/or falsified documents may be shared with other educational institutions.
For answers to questions about the University's collection, use, or disclosure of personal information, please contact the Director of Administration, School of Graduate and Postdoctoral Studies, Room 1N07 International and Graduate Affairs Building, 519-661-2111 ext. 84636. For further information please refer to Western University’s privacy website: https://www.uwo.ca/vpfinance/legalcounsel/privacy/.
