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Graduate Education Council
The Graduate Education Council is responsible to the Senate. The Council shall:- serve as a central forum to approve or recommend to Senate academic policies as determined by Senate and set out in the “Approving Authority Document”.
- provide a representative and open forum for discussion and sharing of information and topics and give advice on any aspect of graduate education.
Membership
- School of Graduate and Postdoctoral Studies Constitution
- Graduate Education Council Membership 2025 - 2026
Graduate Education Council Meeting Schedule 2025 - 2026
- Thursday, October 9, 2025 (10:30am - 12:00pm) in WIRB 3000
- Thursday, December 4, 2025 (10:30am - 12:00pm) in WIRB 3000
- Thursday, February 12, 2026 (10:30am - 12:00pm) in WIRB 3000
- Tuesday, April 28, 2026 (10:30am - 12:00pm) in WIRB 3000
- Wednesday, June 10, 2026 (10:30am - 12:00pm) in WIRB 3000
Additional GEC meetings, if required, are at the call of the Vice-Provost (SGPS).
Meeting Agendas - 2025-2026
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Date of Meeting
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|---|---|
| December 4, 2025 | Agenda |
| October 9, 2025 | Agenda |
Previous Agendas
2024-2025
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Date of Meeting
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|---|---|
| June 19, 2025 | Agenda |
| April 28, 2025 | Agenda |
| April 9, 2025 | Agenda |
| February 13, 2025 | Agenda |
| October 2, 2024 | Agenda |
2024
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Date of Meeting
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|---|---|
| May 14, 2024 | Agenda |
| March 27, 2024 | Agenda |
| January 30, 2024 | Agenda |
2023
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Date of Meeting
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|---|---|
| September 27, 2023 | Agenda |
| June 20, 2023 | Agenda |
| May 17, 2023 EVOTE | Agenda |
| May 2, 2023 | Agenda |
| April 3, 2023 | Agenda |
2022
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Date of Meeting
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|---|---|
| December 1, 2022 | Agenda |
| October 6, 2022 | Agenda |
| March 16, 2022 | Agenda |
2021
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Date of Meeting
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|---|---|
| November 10, 2021 | Agenda |
| June 2, 2021 | Agenda |
| April 27, 2021 | Agenda |
2020
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Date of Meeting
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|---|---|
| December 9, 2020 | Agenda |
| October 21, 2020 | Agenda |
| April 28, 2020 | Agenda |
| February 4, 2020 | Agenda |
2019
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Date of Meeting
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|---|---|
| October 25, 2019 | Agenda |
| April 24, 2019 | Agenda |
| February 5, 2019 | Agenda |
2018
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Date of Meeting
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|---|---|
| November 27, 2018 | Agenda |
| April 27, 2018 | Agenda |
| January 23, 2018 | Agenda |
2017
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Date of Meeting
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|---|---|
| April 25, 2017 | Agenda |
| February 21, 2017 | Agenda |
2016
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Date of Meeting
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|---|---|
| April 27, 2016 | Agenda |
| February 24, 2016 | Agenda |
2015
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Date of Meeting
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|---|---|
| October 28, 2015 | Agenda |
| May 5, 2015 | Agenda |
2014
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Date of Meeting
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|
|---|---|
| December 9, 2014 | Agenda |
| April 2, 2014 | Agenda |
2013
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Date of Meeting
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|---|---|
| October 2, 2013 | Agenda |
| May 13, 2013 | Agenda |
Revisions Pending Senate Approval
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|
Proposed Revisions (Pending Approvals) |
Graduate Education Council (GEC) |
Senate |
| Policy: Course Outlines "Course Outlines for Graduate Courses" 6. Course Materials
The policy was revised in response to the Revised Directive on the Costs of Educational Materials issued under the Ministry of Training, Colleges and Universities Act (MTCU Act) which mandates that students be informed of the costs of all mandatory and optional textbooks and learning materials in the course syllabus. |
Approved by GEC - October 9, 2025 | Approved by Senate Committee on Academic Policy October 27, 2025, Pending Senate Approval | |
| Policy: Course Numbering, Essay Courses, and Hours of Instruction
Revised to include contact hours. |
Approved by GEC - April 28, 2025 | Pending Senate Committee on Academic Policy Approval, Pending Senate Approval | |
| Policy: Registration 3. Categories of Registration h) Interdisciplinary Combined PhD
Revised throughout to include information from the Interdisciplinary Combined PhD Option policy and procedures. |
Approved by GEC - October 9, 2025 |
Pending Senate Committee on Academic Policy Approval, Pending Senate Approval |
|
| Policy: Interdisciplinary Combined PhD Option
Withdrawn as it is unnecessary for a separate policy. Content was moved and revised under other policies and procedures. |
Approved by GEC - October 9, 2025 |
Pending Senate Committee on Academic Policy Approval, Pending Senate Approval |
|
| Procedure: Interdisciplinary Combined PhD Option
Withdrawn as it is unnecessary for separate procedures. Content was moved and revised under other policies and procedures. |
Approved by GEC - December 4, 2025. | Pending Senate Committee on Academic Policy Approval, Pending Senate Approval | |
| Policy: Registration 3. Categories of Registration h) Interdisciplinary Combined PhD 7. Withdrawal
Revised to include information from the Interdisciplinary Combined PhD Option policy and procedures (section 3h). Revisions were also made to Progression and Withdrawal (section 7) regarding student support from a previously tabled proposal. |
Approved by GEC - December 4, 2025 | Pending Senate Committee on Academic Policy Approval, Pending Senate Approval | |
| Procedure: Registration "Registration and Fee Payment" "Enrolling in an Interdisciplinary Combined PhD Option" Appendix A
Revised to include information from the Interdisciplinary Combined PhD Option policy and procedures. Revisions were also made to Appendix A. |
Approved by GEC - December 4, 2025 | Pending Senate Committee on Academic Policy Approval, Pending Senate Approval | |
| Policy: Graduate Degree Admissions 1. General
Revised to include information from the Interdisciplinary Combined PhD Option policy and procedures. |
Approved by GEC - December 4, 2025 | Pending Senate Committee on Academic Policy Approval, Pending Senate Approval | |
| Policy: Convocation; Graduation Diplomas and Certificates "Degree Diploma Wording"
Revised to include information from the Interdisciplinary Combined PhD Option policy and procedures. |
Approved by GEC - December 4, 2025 | Pending Senate Committee on Academic Policy Approval, Pending Senate Approval | |
| Procedure: Thesis Examinations and Final Submission
Revised to replace the word hearing with meeting throughout, and to include a criterion for the role of the Indigenous Knowledge Keeper on the Thesis Examination Board (section 1.12). |
Approved by GEC - December 4, 2025 | Pending Senate Committee on Academic Policy Approval, Pending Senate Approval | |
| Policy: Doctoral Flex Time Registration
Withdrawn as the language is duplicated in section 3(g) of the policy on Registration in Graduate Programs. |
Approved by GEC - December 4, 2025 | Approved by Senate Committee on Academic Policy January 5, 2026, Pending Senate Approval | |
| Policy: External Scholarships on Transcripts
Withdrawn as the policy on Academic Records and Student Transcripts includes a general provision for a listing of external graduate scholarships to appear on graduate student transcripts. |
Approved by GEC - December 4, 2025 | Approved by Senate Committee on Academic Policy January 5, 2026, Pending Senate Approval |
Terms of Reference / Membership for Council Committees
- Academic Policy Committee
- Mentorship Advisory Committee
- 2025-2026 Membership
- Postdoctoral Affairs Advisory Committee
- Professional Development Advisory Committee
- 2025-2026 Membership
Approval Authority
On September 16, 2022, Senate approved the motion to ratify the SGPS Regulations identified as falling under Senate's purview as shown in the Approval Authority Document.
