Final Submission

Once you have completed any changes recommended by the Thesis Examination Board you must submit the final copy of your work via digital submission through the Scholarship@Western Electronic Thesis and Dissertation Repository.

Submitting the Final Copy of Your Thesis

Please note that revisions and final thesis submission are due 6 weeks after a successful thesis examination.

Your final submission must include:

  • Your thesis with recommended changes completed
  • Any supplemental content you wish to append to your thesis prior to publication

To upload your final submission:

  1. Log in to Scholarship@Western
  2. Under Electronic Thesis and Dissertation Repository locate your original submission and select it
  3. On the left-hand menu select “Revise thesis/dissertation”.
  4. Review your original metadata and ensure all information is correct including any necessary Delays of Publication
  5. Upload the revised copy of your thesis under “Upload Full Text”
  6. Under “Additional Files” indicate you will be adding additional files
  7. Select “Submit”
  8. Under “Upload a new file” select “Choose File”.
  9. Upload your Thesis Change Report
  10. Ensure the Show option is not selected so the Report will not display publicly
  11. Upload any additional supplemental content you may have with the Show option toggled as required
  12. Select “Continue”

In addition, you are required to submit the following to the School of Graduate and Postdoctoral Studies before publication can occur:

Doctoral Thesis

Receiving Final Approval for Publication

After your revised work is uploaded to Scholarship@Western, please contact your final approver(s) to request they review the work and ensure all revisions have been made appropriately prior to publication.  The member(s) required to approve your final work is/are noted at the bottom of the Chair Report that you received at the conclusion of your examination.  Directions for how this final review can be completed are available at and should be included in any communication you send to your final approver(s).


After approval is received from your final approver(s), the Thesis and Membership Coordinator will audit your final submission to ensure it meets all regulations pertaining to thesis formatting. Once approved the work will immediately be published in the repository and you will be informed of the publication via email. Confirmations will also be sent to your supervisor and program administrator. Once the thesis is published, you have officially completed the thesis requirement for your degree. Subject to approval by the University Senate, your name is placed on the convocation list. Should you require proof of completion of all degree requirements you should contact the Thesis Coordinator in SGPS.  For more information regarding the publication of your thesis please visit